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Faculty Services

INTERSESSION/SPRING 2019


Last Day to Drop Students From 16 week Classes is Sunday, April 28, 2019

Please drop all students who have stopped attending or have excessive unexcused absences on or prior to Sunday, April 28th.  You must list the last date the student attended.  Please verify your drops by printing your attendance roster.  All students remaining in your class must receive a grade (an incomplete grade cannot be issued for failing to drop someone.)


Reinstatement Deadline for 16 week Classes is Monday, May 13, 2019

If you would like to reinstate a student all paperwork must be submitted to the Enrollment Center or Faculty Services by Monday, May 13th.  The reinstatement form requires the student signature as well as your signature.


All critical dates (withdrawal deadlines, refund deadline, census date) for the Intersession/Spring 2019 are listed at the top of your attendance roster.


16 and 2nd 8-Week Important Grade Information


Grades are due on MyOCC for 16 and 2nd 8wk courses by Friday, May 31st

It is imperative that you meet this deadline.  Grades for 16 and 2nd 8 week courses cannot be posted, transcripts cannot be produced, and prerequisites cannot be cleared for Summer courses which begin June 10th, until all grades and positive attendance hours are submitted. 


Positive Attendance Hours are due Friday, May 31st on MyOCC

Grades cannot be posted until all positive attendance hours are entered.  Hours must be entered for each student listed.  If a student dropped; you must submit the hours they did attend.  If they did not attend enter 00.0.  A number must be listed to every student on your roster.  Without these hours we will not receive state aid to support your educational program.


Last Date of Attendance Required for "I", "F", "NP" OR "W" grade

Due to Federal Financial Aid rules we must verify the date of last attendance for all students who earn an "I", "F", "NP" or all "W"'s.  When you submit a grade "I", "F","NP" or if the student has a Withdrawal, you will be prompted to enter the last date of attendance from your records.  Please note – the date that a student withdrew may not be the same as the Last attendance date of the student.


Incomplete grade Forms are Due Friday, May 31st

Assigning an incomplete "I" grade due to extenuating circumstances only (per CA State Ed Code) you must submit written documentation (per CA State Ed Code) to Faculty Services, first floor of Watson Hall Friday, May 31st by 12 noon.

Note: Forms must be signed by the student and faculty member, however, if the student is unavailable to sign the form due to extenuating circumstances, the faculty member may sign on behalf of the student, stating the student has been informed of the incomplete grade and the requirements necessary to complete the course.  Failing to drop a student is not an extenuating circumstance.


Attendance Rosters Due Friday, May 31st by 12:00 noon

Attendance rosters may be submitted to Faculty Services, first floor of Watson Hall Friday, May 31st by 

12 noon.  It is recommended that you turn in your attendance rosters.  If you elect not to submit our attendance rosters, CA State Ed Code requires that you keep them for 3 years for auditing purposes.  If you choose to keep the attendance rosters yourself, please be prepared to provide them upon request.

 

Reminder:  For more Intersession/Spring 2019 important information please see your Pete's Points for Professors Flyer.


Summer 2019 Term dates:  June 10 - August 16, 2019


Critical Dates


All critical dates (withdrawal deadlines, refund deadline, census date) for the Semester/Intersession are listed at the top of your attendance roster.  These dates are determined by the state.  Please be aware of the dates and follow the deadlines as they cannot be overridden.


Faculty Services is located in Enrollment Center 1st Floor, Watson Hall

Office Hours:

Monday and Tuesday 8am - 5pm, Wednesday and Thursday 9am - 6pm, 

Friday 9am - 12 noon.


For assistance please contact:


Martha Muñoz-Sanchez                                             Katie Olivier

mmunoz@occ.cccd.edu                                             kolivier4@occ.cccd.edu

(714) 432-0202 Ext. 26374                                         (714) 432-0202 Ext. 26375