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Faculty Services

FALL 2019


Add Codes for Fall 2019 -- Do NOT issue until first day of class

Add codes for Fall 2019 have been generated.  Please do not issue add codes to any students wishing to add your Fall 2019 class until the first-class meeting.  Add codes are not valid until the first day of your class.  If a student tries to use the add code prior to the first class meeting the computer will give them an error message which in turn causes a lot of confusion and unnecessary phone calls to the Answer Center.


Drop No-Shows NOW

Title 5 Code of Regulations Section 5800 et seq. mandates that faculty drop all no-show students from their roster.  Each year OCC undergoes an audit by the state to verify that no shows are dropped prior to census.


Students who drop your class before the refund deadline will show on your Roster with a “DN” designation (“Drop with Refund”).  When submitting your drops please determine if any of these students with the “DN” designation were “No Shows”.  If so, you must change their status to a “No Show” drop prior to the Census date of your course.  If the box is grayed out (which is an indication that the Census date has passed) and you are unable to update the drop status, you should contact Faculty Services, on the first floor of Watson Hall to complete and submit the appropriate form so that Faculty Services can make the required changes.  You must provide your attendance roster, for auditing purposes, so we can verify that the student never entered the class.  This needs to be done as soon as possible, preferably prior tot the end of the semester.


It is YOUR RESPONSIBILTY to drop any student who attends your class and then stops attending prior to census, by checking the box in the Drop Column on the Drop Roster.


If a student was dropped as a No-Show and then wants to re-enroll into the class, you may give the student an add permit to register prior to the expiration date on the add permit if seats are available.


All critical dates (add/withdrawal deadlines, refund deadline, census date)

for the Fall 2019 are listed at the top of your attendance roster. 

These dates are determined by the state.  Please be aware of the dates

and follow the deadlines as they cannot be overridden.

 
Class Length

Session Begins the week of

Session EndsGrades & Attendance Rosters are Due            Positive Attendance Hours are Due 

Incomplete Forms are Due

P/NP Deadline
16 week​Aug 26 Dec 14

No later than

Jan 2

No later than

Jan 2

No later than

Jan 2

Sep 14

1st 8 week​Aug 26
Oct 20
Oct 25
(12 noon)
Oct 25
(12 noon)
Oct 25
(12 noon)

2nd 8 weekOct 21Dec 14

No later than

Jan 2

No later than

Jan 2

No later than

Jan 2

Other Length Classes​​Varied Start Dates

Varied

End Dates

Check with Faculty ServicesCheck with Faculty ServicesCheck with Faculty Services


Census Date for 16-week classes is Monday, September 9, 2019

The last day to add these courses is the day prior (Sunday, September 8, 2019). 8-week and other length courses will have a much shorter timeline. Please check the critical dates at the top of your attendance roster and make sure your rosters reflect the correct students by the census date. 


Last Day to Drop Students From 16-week classes is Saturday, November 16, 2019

Please drop all students who have stopped attending or have excessive unexcused absences on or prior to this date.  You must list the last date the student attended.  Please verify your drops by printing your attendance roster.  All students remaining in your class after this date must receive a grade (an incomplete grade cannot be issued for failing to drop someone.)


Reinstatement Deadline for 16-week classes is Monday, December 2, 2019

If you would like to reinstate a student all paperwork must be submitted to the Enrollment Center or Faculty Services by this date.  The reinstatement form requires the student signature as well as your signature.



Important Grade Information


It is imperative that every instructor meet the deadline for grade submission.  Grades for 16 and 2nd 8 week courses cannot be posted, transcripts cannot be produced, and prerequisites cannot be cleared for Intersession and Spring courses which begins January 6, 2020, until all grades and positive attendance hours are submitted. 


Positive Attendance Hours

Grades cannot be posted until all positive attendance hours are entered.  Hours must be entered for each student listed.  If a student dropped; you must submit the hours they did attend.  If they did not attend enter 00.0.  A number must be listed to every student on your roster.  Without these hours we will not receive state aid to support your educational program.


Last Date of Attendance Required for "I", "F", "NP" OR "W" grade

Due to Federal Financial Aid rules we must verify the date of last attendance for all students who earn an "I", "F", "NP" or all "W"'s.  When you submit a grade "I", "F","NP" or if the student has a Withdrawal, you will be prompted to enter the last date of attendance from your records.  Please note – the date that a student withdrew may not be the same as the Last attendance date of the student.


Incomplete Grade Forms

Assigning an incomplete "I" grade due to extenuating circumstances only (per CA State Ed Code) you must submit written documentation (per CA State Ed Code) to Faculty Services, first floor of Watson Hall by the end of the term.

Note: Forms must be signed by the student and faculty member, however, if the student is unavailable to sign the form due to extenuating circumstances, the faculty member may sign on behalf of the student, stating the student has been informed of the incomplete grade and the requirements necessary to complete the course.  Failing to drop a student is not an extenuating circumstance.


Attendance Rosters

Attendance rosters may be submitted to Faculty Services, first floor of Watson Hall.  It is recommended that you turn in your attendance rosters.  If you elect not to submit our attendance rosters, CA State Ed Code requires that you keep them for 3 years for auditing purposes.  If you choose to keep the attendance rosters yourself, please be prepared to provide them upon request.

 


REMINDER: For more Fall 2019 important information please see your Pete's Points for Professors.



For assistance, please contact:

Martha Muñoz-Sanchez                                            

mmunoz@occ.cccd.edu                                            

(714) 432-0202 Ext. 26374                                         


Faculty Services is located in:

Enrollment Center, 1st Floor, Watson Hall


Office Hours:

Monday and Tuesday 8am - 5pm,

Wednesday and Thursday 9am - 6pm, 

Friday 9am - 12 noon.