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Faculty Services

Welcome, Faculty!

Below are guidelines to remember every semester. For term-specific information 

including important dates and deadlines, please click on the corresponding term button below.


Add Codes & Add Permits (PDF)

Add codes can be accessed when viewing your class roster in MyCoast. It is important to provide the students the Add Permit (PDF) when issuing add codes, as they contain important deadlines, instructions, and registration information for the student. Please do not issue add codes to any students wishing to add until the first class meeting Add codes are not valid until the first meeting of your class. If a student tries to use the add code prior to the first class meeting the computer will give them an error message which in turn causes a lot of confusion and unnecessary phone calls to the Answer Center.

If a student experiences any issues with the add codes, please have them submit a Request to Add with Add Code form. If the deadline has passed, the student will need to attach a completed Add Permit with the student’s information, first date of attendance, the instructor’s signature, and add code. If this information is missing, the student will be redirected to the instructor to obtain the required information.

Drop No-Shows 

Title 5 Code of Regulations Section 5800 et seq. mandates that faculty drop all no-show students from their roster.  Each year OCC undergoes an audit by the state to verify that no shows are dropped prior to census. It is your responsibility to drop any student who attends your class and then stops attending prior to census, by checking the box in the Drop Column on the Drop Roster.


Students who drop your class before the refund deadline will show on your Roster with a “DN” designation (“Drop with Refund”).  When submitting your drops please determine if any of these students with the “DN” designation were “No Shows”.  If so, you must change their status to a “No Show” drop prior to the Census date of your course.  If the box is grayed out (which is an indication that the Census date has passed) and you are unable to update the drop status, you should contact Faculty Services (email listed below) to complete and submit the appropriate form so that we can make the required changes.  You must provide your attendance roster, for auditing purposes, so we can verify that the student never attended the class. This needs to be done as soon as possible, preferably prior to the end of the semester.


If a student was dropped as a No-Show and wants to re-enroll into the class, you may give the student an add permit to register prior to the expiration date on the add permit if seats are available.

Spring 2022 (January 31 - May 28, 2022)

For a quick start-of-term checklist and guidance on what to do before your first class, before census, and immediately after census, please see our Welcome Information-Spring 2022  document. Another handy guide to keep readily accessible every term is Pete's Points for Professors. This will help answer most frequently asked questions by faculty.

Dates to Remember

All critical dates (add/withdrawal deadlines, refund deadline, census date) are listed at the top of your attendance roster. These dates are determined by the state. Please be aware of the dates and follow the deadlines as they cannot be overridden.

Class LengthSession Begins the week ofSession EndsGrades & Attendance Rosters DuePositive Attendance Hours DueIncomplete Forms DueP/NP Deadline
16 weekJan 31
May 28
No later than Fri, Jun 3
No later than Fri, Jun 3
No later than Fri, Jun 3
Sat, Feb 19
1st 8 weekJan 31
Mar 27
Wed, Mar 30
Wed, Mar 30
Wed, Mar 30Refer to your roster's critical dates; Same as the Last Day to Withdraw to Avoid a "W"
2nd 8 weekApr 4
May 28
No later than Fri, Jun 3No later than Fri, Jun 3No later than Fri, Jun 3Refer to your roster's critical dates; Same as the Last Day to Withdraw to Avoid a "W"
Other Length Classes
Varied Start DatesVaried End DatesCheck with Faculty ServicesCheck with Faculty ServicesCheck with Faculty ServicesRefer to your roster's critical dates; Same as the Last Day to Withdraw to Avoid a "W"

Summer 2022 (June 13 - August 19, 2022)

Summer 2022 information to be updated--please stay tuned!

Fall 2022 (August 29 - December 17, 2022)

Fall 2022 information to be updated--please stay tuned!

Question not answered here? Contact us at:

Martha Muñoz-Sanchez                  Ivane Bui                       

(714) 432-0202 Ext. 26374                 (714) 432-5041                       


Faculty Services is located in:

Enrollment Center, 1st Floor, Watson Hall*


*Due to the nature of the pandemic, hours of in-person operation for the Enrollment Center currently varies. To confirm in-person hours of operation, please visit: Our office is also available to assist faculty and students via email during normal business hours.