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Faculty Services

16 and 2nd 8-Week Important Grade Information

Grades are due on MyOCC for 16 and 2nd 8wk courses by Friday, December 21st

It is imperative that you meet this deadline.  Grades for 16 and 2nd 8 week courses cannot be posted, transcripts cannot be produced, and prerequisites cannot be cleared for Intersession courses which begin January 2nd, until all grades and positive attendance hours are submitted. 

Positive Attendance Hours are due Friday, December 21st on MyOCC

Grades cannot be posted until all positive attendance hours are entered.  Hours must be entered for each student listed.  If a student dropped; you must submit the hours they did attend.  If they did not attend enter 00.0.  A number must be listed to every student on your roster.  Without these hours we will not receive state aid to support your educational program.

Last Date of Attendance Required for "I", "F", "NP" OR "W" grade

Due to Federal Financial Aid rules we must verify the date of last attendance for all students who earn an "I", "F", "NP" or all "W"'s.  When you submit a grade "I", "F","NP" or if the student has a Withdrawal, you will be prompted to enter the last date of attendance from your records.  Please note – the date that a student withdrew may not be the same as the Last attendance date of the student.

Incomplete grade Forms are Due Friday, January 4th by 12 noon.

Assigning an incomplete "I" grade due to extenuating circumstances only (per CA State Ed Code) you must submit written documentation (per CA State Ed Code) to Faculty Services, first floor of Watson Hall Friday, January 4th by 12 noon.

Note: Forms must be signed by the student and faculty member, however, if the student is unavailable to sign the form due to extenuating circumstances, the faculty member may sign on behalf of the student, stating the student has been informed of the incomplete grade and the requirements necessary to complete the course.  Failing to drop a student is not an extenuating circumstance.

Attendance Rosters Due Friday, January 4th by 12:00 noon.

Attendance rosters may be submitted to Faculty Services, first floor of Watson Hall Friday, January 4th by 12 noon.  It is recommended that you turn in your attendance rosters.  If you elect not to submit our attendance rosters, CA State Ed Code requires that you keep them for 3 years for auditing purposes.  If you choose to keep the attendance rosters yourself, please be prepared to provide them upon request.

Reminder:  For more Fall 2018 important information please see your Pete's Points for Professors Flyer.


Add Codes for Intersession 2019 - Do Not Issue Until First Day of Class.

Add Codes for Intersession 2019 have been generated.  Please do not issue add codes to any students wishing to add your Intersession 2019 class until the first class meeting.  Add codes are not valid until the first day of your class.  If a student tries to use the code prior to the first class meeting the computer will give them an ERROR message which in turn causes a lot of confusion and unnecessary phone calls to the Answer Center.

Drop No Shows for Intersession Courses.

Title 5 Code of Regulations Section 58000 et seq. mandates that faculty drop all no-show students from their roster.  Each year OCC undergoes an audit by the state to verify that no shows are dropped prior to census.

Students who drop your class before the refund deadline will show on your Drop Roster with a "DN" designation ("Drop with Refund").  When submitting your drops please determine if any of these students with the "DN" designation were "No Shows."  If so, you must change their status to a "No Show" drop prior to the Census Date of your course.  If the box is grayed out (which is an indication that the Census date has passed) and you are unable to update the drop status, you should contact Faculty Services, on the first floor of Watson Hall to complete and submit the appropriate form so that Faculty Services can make the required changes.  You must provide your attendance roster, for auditing purposes, so we can verify that the student never attended the class.  This needs to be done as soon as possible, preferably prior to the end of the Intersession.

It is YOUR RESPONSIBILITY to drop any student who attends your class and then stops attending prior to Census, by checking the box in the Drop column on the Drop Roster.

If a student was dropped as a No Show and then wants to re-enroll into the class, you may give the student an add permit, if seats are available and if the Add permit has not expired.

Intersession Grades Due Monday, January 28, 2019.

We must receive grades in order to do prerequisite drops for the Spring 2019 semester!  We also cannot process transcripts for students transferring until all grades are submitted.


Critical Dates

All critical dates (withdrawal deadlines, refund deadline, census date) for the Semester/Intersession are listed at the top of your attendance roster.  These dates are determined by the state.  Please be aware of the dates and follow the deadlines as they cannot be overridden.

Faculty Services is located in Enrollment Center 1st Floor, Watson Hall

Office Hours:

Monday and Tuesday 8am - 5pm, Wednesday and Thursday 9am - 6pm, 

Friday 9am - 12 noon.

For assistance please contact:

Martha Muñoz-Sanchez                                             Katie Olivier                                   

(714) 432-0202 Ext. 26374                                         (714) 432-0202 Ext. 26375