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Faculty Services

FALL 2019

Important Grade Information

Note: Faculty Services (located on the first floor of Watson Hall) will only be available to assist with posting of final grades until Wednesday, Dec. 18th. Please be advised that starting Dec. 19th the office will be closed for winter break until Jan 1st. We will re-open again on Thursday, January 2nd at 9:00am.   

Grades - Due on MyCoast (MyOCC) by Thursday, January 2nd

It is imperative that every instructor meet the deadline for grade submission.  Grades for 16 and 2nd 8 week courses cannot be posted, transcripts cannot be produced, and prerequisites cannot be cleared for Intersession and Spring courses which begins January 2, 2020, until all grades and positive attendance hours are submitted. 

Positive Attendance Hours - Due Thursday, January 2nd

Grades cannot be posted until all positive attendance hours are entered.  Hours must be entered for each student listed.  If a student dropped; you must submit the hours they did attend.  If they did not attend enter 00.0.  A number must be listed to every student on your roster.  Without these hours we will not receive state aid to support your educational program.

Last Date of Attendance Required for "I", "F", "NP" OR "W" grade

Due to Federal Financial Aid rules we must verify the date of last attendance for all students who earn an "I", "F", "NP" or all "W"'s.  When you submit a grade "I", "F","NP" or if the student has a Withdrawal, you will be prompted to enter the last date of attendance from your records.  Please note – the date that a student withdrew may not be the same as the Last attendance date of the student.

Incomplete Grade Forms - Due Thursday, January 2nd by 5:30pm

An incomplete "I" grade can be assigned due to extenuating circumstances only (per CA State Ed Code). In order to assign an incomplete, submit written documentation (per CA State Ed Code) along with the Incomplete Form, to Faculty Services on the first floor of Watson Hall by the end of the term.

Note: Forms must be signed by the student and faculty member, however, if the student is unavailable to sign the form due to extenuating circumstances, the faculty member may sign on behalf of the student, stating the student has been informed of the incomplete grade and the requirements necessary to complete the course.  Failing to drop a student is not an extenuating circumstance.

Attendance Rosters - Due Thursday, January 2nd by 5:30pm

Attendance rosters may be submitted to Faculty Services on the first floor of Watson Hall.  It is recommended that you turn in your attendance rosters.  If you elect not to submit our attendance rosters, CA State Ed Code requires that you keep them for 3 years for auditing purposes.  If you choose to keep the attendance rosters yourself, please be prepared to provide them upon request.


REMINDER: For more Fall 2019 important information please see your Pete's Points for Professors.


Add Codes for Intersession 2020 -- Do NOT issue until first day of class

Add codes for Intersession 2020 have been generated.  Please do not issue add codes to any students wishing to add your class until the first-class meeting.  Add codes are not valid until the first day of your class.  If a student tries to use the add code prior to the first class meeting the computer will give them an error message which in turn causes a lot of confusion and unnecessary phone calls to the Answer Center.

Drop No-Shows

Title 5 Code of Regulations Section 5800 et seq. mandates that faculty drop all no-show students from their roster.  Each year OCC undergoes an audit by the state to verify that no shows are dropped prior to census.

Students who drop your class before the refund deadline will show on your Roster with a “DN” designation (“Drop with Refund”).  When submitting your drops please determine if any of these students with the “DN” designation were “No Shows”.  If so, you must change their status to a “No Show” drop prior to the Census date of your course.  If the box is grayed out (which is an indication that the Census date has passed) and you are unable to update the drop status, you should contact Faculty Services, on the first floor of Watson Hall to complete and submit the appropriate form so that Faculty Services can make the required changes.  You must provide your attendance roster, for auditing purposes, so we can verify that the student never entered the class.  This needs to be done as soon as possible, preferably prior to the end of Intersession.

It is YOUR RESPONSIBILTY to drop any student who attends your class and then stops attending prior to census, by checking the box in the Drop Column on the Drop Roster.

If a student was dropped as a No-Show and then wants to re-enroll into the class, you may give the student an add permit to register prior to the expiration date on the add permit if seats are available.

Intersession Grades - Due Monday, January 27, 2020

We must receive grades in order to do prerequisite drops for the Spring 2020 semester! We also cannot process transcripts for students transferring until all grades are submitted. PLEASE HELP US AND HELP OUR STUDENTS BY SUBMITTING YOUR GRADES ON TIME!

For assistance, please contact:

Martha Muñoz-Sanchez                     Ivane Bui                                                 

(714) 432-0202 Ext. 26374                  (714) 432-0202 Ext. 26375                       

Faculty Services is located in:

Enrollment Center, 1st Floor, Watson Hall

Office Hours:

Monday and Tuesday 8am - 5pm,

Wednesday and Thursday 9am - 6pm, 

Friday 9am - 12 noon.