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ASOCC Budget Process
1. Who determines who spends the student budget?
The ASOCC processes are in accordance with California Education Code, section 76060, which states the following:
The governing board of a community college district may authorize the students of a college to organize a student body association. The association shall encourage students to participate in the governance of the college and may conduct any activities, including fundraising activities, as may be approved by the appropriate college officials.

Section 76063(e) addresses student body organization funds:
The funds shall be expended subject to procedures that may be established by the student body organization subject to the approval of each of the following three persons, which shall be obtained each time before any of the funds may be expended: an employee or official of the community college district designated by the governing board, the certificated employee who is the designated adviser of the particular student body organization, and a representative of the particular student body organization.

At Orange Coast College, it is the Student Government of Orange Coast College (SGOCC) Student Senate which was created by the Associated Student of Orange Coast College (ASOCC) that determines who spends the student budget.

 
 
2. What is the budget process?
In the Fiscal Affairs wing of SGOCC there is Fiscal Affairs Council chaired by the Vice President of Fiscal Affairs.

The Fiscal Affairs Council is comprised of no less than five OCC students. Applications are open to all OCC students who have paid the College Service Charge, and positions are advertised through flyers in glass-enclosed bulletin boards, on sandwich boards around campus, and advertisement(s) in the Coast Report. Members of the Fiscal Affairs Council are appointed by the sitting Student Senate.

The Fiscal Affairs Councilis a recommending body. They interview all requestors of funding, and bring a recommended budget to the SGOCC Student Senate for consideration. The Budget is first an information item, and then it is an action item the following week. The SGOCC Student Senate approves and adopts to the final budget.

The Fiscal Affairs Council recommends an allocation for funds that are designated for club start-up funds, one-time events and activities (by clubs and departments). This is the body that clubs can come to and request monies for their special events and activities.

 
 
3. How is the total student body informed about decisions and is public notice widely distributed so that students can attend the allocation meeting?
 
The ASOCC Adopted Budget is posted on the ASOCC website.

Notice of meetings are posted on the ASOCC Brown Act bulletin board. The ASOCC Brown Act bulletin is a three-foot by three-foot glass-enclosed bulletin board located at the main entrance of the Student Center. It is accessible twenty-four hours a day, seven days a week, and is updated regularly in order to fulfill Brown Act posting requirements.

The Coast Report receives a copy of the adopted budget.

 
 
4. What methods are used to advertise the allocation process and the subsequent decision-making meeting?
 
Notice of meetings has been through agendas posted on the ASOCC Brown Act bulletin board. Dates of the Fiscal Affairs Council interviews and dates of the SGOCC Student Senate meetings regarding the budget are included on the Request for Funds packet. During interviews, requestors of funds will be notified when and where the final Fiscal Affairs Council meeting is in which they make their budget recommendation.

Future methods of advertising the allocation process and subsequent decision-making meetings may include:
· All-user emails to faculty and staff.
· All-user emails to students.
· Purchase advertisements in the Coast Report.
· Flyers in faculty and staff mailboxes.
· Flyers on bulletin boards.
· Posters on sandwich boards.
· Table-top notices in the Cafeteria.
· Overheads in large lecture halls.

 
 
5. Is there any faculty or administrative oversight and what is it?
 
The President, Vice President of Student Services, and the Dean of Student Services provide oversight to the ASOCC fiscal processes. The OCC Director of Fiscal Services and the Dean of Student Services serve as the advisors to the Fiscal Affairs wing of ASOCC. It is the philosophy of OCC, that this is the students’ process.

When clubs request funds through the Fiscal Affairs Council, faculty and staff advisors provide additional oversight.

The recommended budget, and then the approved budget, are shown to the Vice President of Student Services so that he can be knowledgeable regarding the recommendation and the final budget determination.

 
 
6. How are faculty, classified staff and administrators informed about the decisions made and are they invited to observe decision-making?
 
All those who request funds receive a memo from the Dean of Student Services after the SGOCC Student Senate approves the final budget, informing them of their allocation.

All agendas are posted on the ASOCC Brown Act bulletin board (Student Center). All Fiscal Affairs Council and SGOCC Student Senate meetings – where the budget is discussed and deliberated – are open. The Request for Funds packet also includes the dates of the SGOCC Student Senate meetings where the budget is presented and approved, and this information includes a reminder that there is an opportunity for public comment.

In the fall semester, the Vice President of Fiscal Affairs (or designee) will present information regarding anticipated revenues, the projected budget dollar amount, and the adopted budget to OCC’s Planning and Budget Committee for informational purposes.

The Coast Report is given a copy of the adopted budget. Copies are distributed to the President, Vice President of Student Services, Vice President of Instruction, and Vice President of Administrative Services. Copies are available to anyone that requests one.

The budget is posted on the ASOCC website.

Future methods of informing faculty, classified staff and administrators about the decisions may include:
· An article in the Coast to Coast e-newsletter.
· Purchase an advertisement in the Coast Report.
· Flyers on bulletin boards.
· Posters on sandwich boards.
· Flyers in faculty and staff mailboxes.

 
 
7. Are the ASB's complying with all the legal requirements such as Brown Act and any rules and regulations of the System Office (State Chancellor’s Office)?
 
All agendas are posted on the ASOCC Brown Act bulletin board, in the timeline required (72 hours minimum before). We are not aware of any rules and regulations from the System Office.
 

8. Are there any due process remedies for those who feel they were unduly or unjustly treated in the allocation process?
 
The SGOCC Student Senate meetings are open, and the budget is posted as an information item one meeting, and an action item the following meeting. Also, in the Request for Funds packet there is notice of the dates of the meetings, and a reminder of the opportunity for public comment.