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ASOCC Forms

​Student Club & Organization Registration Forms:


Student Club and Organization Advisor Forms:

Finance Forms:

Student Club & Organization Special Event Forms:

Available in the ASOCC Office


Use of Free Speech Area Forms:

Available in the ASOCC Office





FAQ's

What forms are going online?

  • Student Club & Organization Registration & Renewal

  • Student Club & Organization Officer Registration Form

  • Student Club & Organization Addendum Form

  • Start-up Fund Form

  • Advisor Agreement Form

  • Constitution & Bylaws Submission Form

  • Coast Community College District Classified Staff Club and Organization Advisor Form

What forms will remain paper-based?

The following forms are only available in the ASOCC Office and must be submitted in-person:

  • Special Events Application

  • One-Time Funding

  • Check Request/Transfer Form

  • Purchase Order Request Form

  • Medical Consent Forms

  • Conference Authorization Agreement

  • Free Speech

  • Commercial Free Speech

  • Voluntary Activity Participation Form

  • Club Minutes Approval Form

  • Food Handling Form

  • Cash Handling Form

Why are we unable to move all forms online?

Due to system limitations and high costs, forms that require multiple approvals or large attachments of supplemental documents (i.e. quotes, flight information, etc.).


Will forms deadline continue to remain at 12:00 noon on Tuesdays?

Yes.  All forms, regardless if they are digital or paper-based, are due by 12:00 noon on Tuesdays.  Any form that is incomplete or not submitted by this deadline, will be considered on the following agenda of the Inter-Club Council or Fiscal Affairs Council.


When is the last week that we will accept a Student Club & Organization Registration & Renewal Form?

The eleventh week of the Fall & Spring Semester is the last week that a student club & organization can submit the Student Club & Organization Registration & Renewal Form.

What is the turnaround time for the various forms?

  • Student Club & Organization Registration & Renewal Form
    • From the date of submission, a student club & organization should be approved within 1 - 2 weeks.  Approval is contingent on the student club & organization advisor submitting their Advisor Agreement Form.
  • Special Events Application
    • The approval timeline on these events varies based on how complex the event is.  Please refer a student to Eva Shaffer, Student Activities Assistant, or Grishma Patel, Student Life & Leadership Specialist, for additional information.
  • Student Club & Organization Addendum Form
    • From the date of submission, the Student Club & Organization Addendum Form should be approved within 1 - 2 weeks.  Approval is contingent on the student club & organization advisor acknowledgement via email.

How do student club & organization advisors submit their Advisor Agreement?

Upon receipt of an electronically submitted Student Club & Organization Registration & Renewal Form, the Student Activities Assistant, Eva Shaffer, will email the listed advisor or advisors a link to the Advisor Agreement Form, which will be submitted online.

How do student clubs & organizations submit their constitution & bylaws?

Student clubs & organizations must submit their constitution & bylaws within 2 weeks of their approval by the ICC via the Student Club & Organization Constitution & Bylaw Form online.

After approval of the student club & organization by the ICC, the Student Activities Assistant, Eva Shaffer, informing the student club & organization that they have been approved and will have an embedded link to upload the student club & organization constitution & bylaws via email.  The Student Club & Organization Constitution & Bylaws Form is also available on the ASOCC Forms section of the website.

What happens if the Student Club & Organization Constitution & Bylaws Form and/or Student Club & Organization Officer Form is not submitted within 2 weeks of being approved by the Inter-Club Council (ICC)?

Any student club or organization that does not submit both of the aforementioned forms, may be subject to probationary status or suspension of recognition until the forms are received.  Either of these sanctions would mean that the student club or organization cannot meet, host events, travel, participate in ICC events, or engage in any student club & organization activities until the sanction is lifted by the ICC.