DSPS Alternative Testing Policies & Procedures
1. BEFORE SCHEDULING AN ACCOMMODATED TEST AT DSPS
EACH STUDENT IS RESPONSIBLE FOR THE FOLLOWING:
□ Must be currently enrolled in classes at Orange Coast College
□ Attend a 1‐hour (minimum) Intake Appointment with a DSPS Counselor
□ Receive a current OCC DSPS Accommodation Letter which indicates approved testing
accommodations (refer to left side of your Accommodation Letter)
□ Present your Accommodation Letter to your professor(s) and request to receive your approved
□ Discuss any exam logistics with your professor (i.e. date or time of exam conflict)
□ Sign an
OCC DSPS Student Alternate Testing Agreement
2. REQUESTING AND TAKING EXAMS/QUIZZES AT DSPS
EACH STUDENT IS RESPONSIBLE FOR THE FOLLOWING:
STEP 1: Present your Accommodation Letter to your professor(s) and request to receive your
approved accommodations. This is also a good time to discuss any exam logistics with
your professor (i.e. date or time of exam conflict). *If your instructor is able to provide
you with your approved testing accommodations in class, then students are encouraged to take
all exams and quizzes with their professors.
STEP 2: Once you have had this conversation with your professor (agreeing on specific
testing arrangements) then, each student must complete an online Student Request for
Alternate Testing form, in order to request DSPS test proctoring services. ALL request must be
submitted at least 1 week in advance.
STEP 3: Once DSPS receives your online test request, DSPS will email your instructor asking
them to confirm (approve or deny the dates and times you indicated) in your test request.
STEP 4: If your instructor approves your test request, DSPS will then send a Blue Form (Faculty
Alternate Testing Agreement) to your instructor and request the exam and proctoring
instructions. If your request is denied, DSPS will inform you by OCC email and refer you back to
your instructor to discuss why your request was denied. Be sure to regularly check your OCC
STEP 5: It is always a good practice to remind your instructor of your upcoming exam/quiz with
DSPS, at least 1 week prior to the scheduled exam, to ensure your instructor sent the exam and
proctoring instructions to DSPS.
STEP 6: Check in 10 minutes before scheduled time to allow for a room placement, use of
restroom, and organizing exam materials/ensuring DSPS has your exam. Make sure to arrive to
your quiz/exam on time. Please note, if you are late to your scheduled exam start time, you will
lose that amount of time from your total scheduled test time.
STEP 7: Comply with all instruction and standards of behavior as set forth by the college code
of conduct, the instructor, and/or DSPS staff. (You will be monitored by DSPS Proctors and
video monitoring equipment while using testing accommodations through DSPS.) * Any
evidence of cheating may result in a discussion with the DSPS Director, your instructor, and the
Dean of Students Office.
STEP 8: Never leave the DSPS facility with your exam. Please ensure a Proctor has collected all
parts of your exam, including scratch paper or any essays you need to turn in for class, prior to
STEP 9: The DSPS Proctor will return your test to your instructor.
**Students are encouraged to
make all quiz and exam requests (online) at one time (provided they know the dates of the quizzes/exams,) and
must make these requests a minimum of one week before the scheduled exam.
DSPS Alternate Testing Information for Faculty
Guidelines for Instructors whose students have requested to test with DSPS:
Please note that in order for students to test with DSPS, students need to:
1) Be approved to receive test accommodations by DSPS (listed in their Accommodation Letter);
2) Request to use their testing accommodations in your class (via email or in person).
3) Request their accommodations each semester, for each class via DSPS's online Accommodation Request Forms
4) Receive Exam Date/Time approval from their faculty member. Students and faculty need to discuss the exam dates, so instructors know students are requesting to test at DSPS. This way, Instructors can arrange to deliver the exam to DSPS and provide DSPS with the necessary proctoring instructions.
1. Provide Dates/Times of all Exams/Quizzes on Syllabus
- Faculty are strongly encouraged to list dates and times for all quizzes, exams, midterms, finals, in-class essays, and lab practical exams on your syllabus, to be distributed the first day of the semester. This will allow DSPS students to make timely exam requests through DSPS, will alleviate potential complications with exam administration and will significantly lesson the number of emails and correspondence faculty receive from DSPS, if testing dates are posted in advance.
2. Complete the Blue Form (Faculty Alternate Testing Agreement):
- The Blue Form (Faculty Alternate Testing Agreement) is an online form containing important questions for faculty pertaining to their exam(s). Your detailed answers to the questions on this form will instruct DSPS Testing on how you want us to approve and administer exams on your behalf. Faculty can fill out the Blue Form (Faculty Alternate Testing Agreement) via the following link. (https://tinyurl.com/occ-blue-form) It is important faculty complete the Blue Form (Faculty Alternate Testing Agreement) as soon as possible so DSPS Testing can process and approve the student's exam request. Please know the student's exam appointment with DSPS Testing cannot be confirmed without completion of the Blue Form (Faculty Alternate Testing Agreement) by faculty.
one Blue Form (Faculty Alternate Testing Agreement) needs to be filled out for each lecture section of a course (it will automatically be applied to all DSPS students in that section). If a student has a different day or time you have agreed to allow them to test, please attach an addendum to the form under
Dates section, or complete a separate Blue Form for that student.
3. Provide Exam to DSPS Testing: Faculty can provide their exams to DSPS Testing in any one
of the following ways:
Email exam to
DSPSTesting@occ.cccd.edu by 2 PM the business day prior to the exam date.
- Give the exam to the student at the beginning of class, in a sealed envelope, to bring to DSPS Testing. NOTE: Professors are responsible for notifying students when and where to pick up the exam. Some instructors choose this option because they prefer that students start the exam with the rest of the class to provide instructions, clarify questions, etc. Some instructors choose this option because they prefer that students start the exam with the rest of the class to provide instructions, clarify questions, etc.Testing Accommodations - Frequently Asked Questions:
DSPS Testing Contact Information & Hours of Operation
Monday: 8 AM - 6 PM
Tuesday: 8 AM -