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STUDENT GUIDE - Accommodations for Note-Taking Assistance


Note-taking assistance is an accommodation facilitated by Disabled Student Programs and Services. If you feel you are in need of note-taking assistance due to a disability, please complete a DSPS application and contact our front desk at (714) 432-5807 to schedule an intake appointment with a DSPS counselor.


After your intake appointment you will receive an Accommodation Letter.  If the Accommodation Letter indicates you are approved for Note-taking Assistance, follow the steps below for the note-taking assistance.  If you do not receive an Accommodation Letter during your intake appointment, ask your DSPS counselor for the Accommodation Letter. 

HELPFUL HINT:

Initiate the process at the beginning of each semester. It is important to communicate with the instructor before the second week of class.


Before I request note-taking assistance:


DSPS students are required to discuss the DSPS approved accommodations with instructors, for the classes in which academic accommodations are needed.

DSPS students utilize one of the following note-taking assistance options as approved by the DSPS counselor:

  • Shared classroom notes on Canvas and/or power-point lectures that are uploaded to Canvas.  Please talk to the instructor about documents that are available on Canvas.
  • Lab:  Guided Notes/teacher-prepared hand-outs that outline or map lectures/class content.  Guided notes may be available for a science lab course.  If notes during lab classes are not needed, you may not need to request Note-taking Assistance. Discuss this with your instructor. 

The DSPS student may not need to submit the online request for the accommodation of note-taking assistance if the above options are available.

  • Student Volunteer to Share Notes (Peer note-taking assistance) with the DSPS Notes office. When a student volunteers to share their notes from your class they should stop by, call or email the DSPS Notes office.  The notes can be emailed or uploaded to the DSPS Notes office.  This will secure the confidentiality of the DSPS student AND the volunteer student sharing notes.
  • Audio recording is the most accurate and complete way to capture class information.  The DSPS counselor will assign this option specifically on your Academic Accommodation Plan.  This must be an approved accommodation to utilize this option in-class.
  • Shared classroom notes on Canvas and/or power-point lectures that are uploaded to Canvas.  Please talk to the instructor about documents that are available on Canvas.

Submit an (online) Accommodation Request for Note-taking Assistance form for those classes in which notes will be needed.


How do I request note-taking assistance?

After your intake appointment you will receive an Accommodation Letter.  If your Accommodation Letter indicates you are approved for Note-taking Assistance,  click here. to submit your request.


Please submit an Accommodation Request for Note-taking Assistance form (online) for those classes in which notes will be needed.

Process for Note-Taking Assistance:

Step 1:  DSPS student submits an Accommodation Request for Note-taking Assistance, click here on the DSPS website. It's recommended that you submit your request prior to the first week of the semester.


Step 2:  In coordination with your instructor, we attempt to secure a copy of classroom/lecture notes from Canvas, the instructor, or a student volunteer in the same course.


Step 3:  If copies of the classroom/lecture notes are not received within two (2) weeks from the date of the Accommodation Request for Notes submission; it is the DSPS STUDENT's responsibility to alert the DSPS Notes office. The DSPS Notes office will follow up. 


Step 4:  Depending on the availability of existing notes, DSPS will work with your instructor to provide copies of past notes (if any exist), follow up on securing a student volunteer note-taker (peer note-sharing) or suggest other technology options.

HELPFUL HINT:

 

There is no substitute for the process of studying.  A successful student reads the required course material, attends every class, participates in class discussions, meets the instructor during office hours,

and…

When you record a lecture or obtain notes from Canvas or shared notes, do more than just read the notes. You can re-write the notes, make 3 x 5 cards, type the notes, highlight key terms, and/or create a power point from the notes, etc.


How do I receive the notes?


If the instructor has Canvas notes – the instructor will provide you with the information you need to access the notes online through Canvas.


If shared notes are determined to be a viable option, the in-class student volunteer contacts DSPS to share the notes in one of the following two ways:


1.      Google Docs Link

  • The DSPS student will receive an email with a shared link to access the notes on the DSPS Google Docs. This allows DSPS students to access their class notes (anytime or anywhere),  as long as they have an internet connection
  • Notes will be added to the Google Docs throughout the semester as they are turned in

2.     NCR Paper (carbonless duplicate paper)

  • If the volunteer uses NCR paper for the note-taking you will get a carbon copy of handwritten notes.

Questions?
If you have any questions or challenges, please contact the DSPS staff at DSPSnotes@occ.cccd.edu or call (714) 432-5535 or stop by our office.


Location: Bldg 10 (Special Services, across from Student Success Center)

According to a study from McGill University, most people retain knowledge by:
  • 10% of what we read
  • 20% of what we hear
  • 30% of what we see
  • 50% of what we both see and hear
  • 70% of what we actively discuss with others
  • 80% of what we experience personally
  • 95% of what we teach to others
Notes will be one segment of what you will need to be a successful student.